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Event planning timeline template
Free · opens in your browser · no sign-up
Last updated
A conference plan built backwards from the day itself. Programme, logistics, communications and finance run in parallel, converge on a final run-through, and the event date sits on the chart as a fixed milestone.
✨ Reshape it by asking
A template gets you a structure; it will not be your structure. Rather than drag every bar into place, tell the built-in AI what is different and let it rework the schedule — it edits the real plan, so dependencies recalculate and everything downstream moves with them.
- Move the conference to 3 March and shift everything back
- Add a call for papers closing eight weeks before the event
- Add a venue booking milestone in Prepare
The assistant needs a free account, and answers 2 requests a day on the free plan or 50 on Pro. Every change it makes is one undo away.
What is in it
Four stages across 4 rows, with 4 resources assigned and every dependency already drawn. Nothing is a picture — every bar, link and milestone is editable.
Stages
- 1Prepare
- 2Organise
- 3Promote
- 4Deliver
Rows
- Programme
- Logistics
- Communications
- Finance
Resources
- Event manager
- Comms team
- Finance
- Volunteers
Who it suits
Built for conference and event teams working to one immovable date. If it is close but not exact, change it — renaming a row or dragging a bar takes a second, and the dates downstream follow on their own.
How to make it yours
The button above loads the plan straight into the editor. It replaces whatever is open, so it will ask first if you already have work.
Click any row or resource name and type over it. The chart is the editor — there is no separate form to fill in.
Drag the bars, or use Shift start to… to move the whole plan to the date you actually start.
SVG, PNG or PDF, sized for a slide. The export is vector, so it stays sharp when someone zooms in.
More templates
Website launch, Product development, Software release, Hardware development — or start from all five templates.